Async Work Calculator
Calculate working hours overlap and async windows for your distributed team. Find the best times for meetings and understand when to expect responses.
Distributed teams need 2-4 hours of overlap for synchronous work. Teams with less than 2 hours overlap should adopt async-first practices: detailed written communication, Loom videos instead of meetings, and clear expectations for response times (usually 24 hours). The "golden hours" where most team members are awake typically fall between 8am-12pm for the westernmost timezone.
Team Overlap
0h
Async Window
0h
Timezone Spread
0h
Team Schedule (24-hour view in UTC)
✅ Best Meeting Window
Async Communication Tips
Async-First Practices
📝 Write it down
Default to written communication. If you'd have a quick call, write a detailed message instead. Future you will thank you.
🎬 Record, don't meet
Use Loom for updates and explanations. A 3-minute video replaces a 30-minute meeting that needs scheduling.
⏰ Set expectations
Agree on response times (24h for non-urgent). Use urgency markers (@urgent, #blocking) sparingly but clearly.
📅 Batch synchronous time
Group meetings into overlap hours. Protect async time for deep work. Use meeting-free days.
Get the Async Communication Playbook
Master async work with templates for written updates, video messages, and documentation that keeps distributed teams aligned.